Exploring Enterprise Resource Planning (ERP) System Outcomes in Indian Small and Medium Enterprises (SME’s)

DOI : 10.17577/IJERTV1IS4068

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Exploring Enterprise Resource Planning (ERP) System Outcomes in Indian Small and Medium Enterprises (SME’s)

1R.M.Bhawarkar, 2DR. L.P. Dhamande,

1 Training & Placement Officer, Acharya Shrimannarayan Polytechnic, Wardha-442001, Maharashtra, India.

2Principal, College of Engineering & Technology, Sant Gadge Baba Amravati University, Dhamangaon, Distt.-Amravati, Maharashtra, India.

Abstract

To improve productivity and overall business performance, Enterprise Resource Planning (ERP) is one of the solutions for the small and medium scale enterprises (SMEs) in order to face the global challenges. The purpose of this paper is to investigate Enterprise Resource Planning (ERP) system outcomes in the context of Indian Small & Medium- sized Enterprises. Most of the former research on ERP outcomes or benefits is based on data from large enterprises. In this paper, we discover and classify ERP system outcomes in Indian Small & Medium size Enterprises (SMEs). An extensive literature review was carried out for identification of various attributes which grouped in various ERP system outcomes or benefits. The instrument consisting of 25 variables was identified after literature review. A 24 item questionnaire was developed from the relevant literature and distributed to 863 SMEs. Data from 219 Indian SMEs were collected for the measurement of effectiveness of critical success factors. Through the study, five factors were identified that attempts to explain

77.349 % of variances. The factors are found to be reliable and valid.

Keywords Enterprise Resource Planning (ERP), Critical Success Factors (CSFs), Small and Medium Size Enterprises (SMEs), ERP system outcomes

  1. Introduction

    Enterprise Resource Planning (ERP) system implementations are substantial and long-term investments, expected to yield significant positive outcomes or benefits for organizations undertaking this earnest attempt. Organizations hence need to assess whether they have achieved the intended contribution from their investment, and the ERP literature includes several studies investigating ERP system outcomes in organizations [32]. While it

    could be argued that return on investment is even more critical for small and medium-sized enterprises (SMEs), for whom ERP system implementations constitute a comparatively larger investment than for large enterprises [18], there has yet been limited focus on ERP outcomes in the SME context.

    The majority of existing measurement frameworks has been developed based on data from the large enterprises. Only few studies have tried to attempt within the SME context. Large enterprises have been reported to receive more benefits as compared to small and medium- sized enterprises [31]. Compared to large enterprises SMEs have been reported to be constrained by limited resources and limited IT competence [17]. The organizations which have successfully implemented the ERP systems are reaping the benefits of having integrating working environment, standardized processes and operational benefits to the organization. The objective of this paper is to contribute to the scarce literature on evaluation of ERP system outcomes in SMEs and to develop an instrument for measuring ERP system outcomes or benefits. In this paper, first, we review the literature mainly to identify ERP outcomes in general organizations. Next, we describe the data collection, then we present and discuss the factors that emerged and finally, we present the study contribution and conclusion. The study reveals that about 77.349 % of the variances in ERP system outcomes were explained by the ERP benefits identified in the study.

  2. Literature Review:

    Over the years, various approaches to ex-post evaluation of ERP system outcomes have been developed. A significant contribution in this area is the multidimensional model for Enterprise systems success (ESS) measurement developed by Gable [10]. Former research has recognized the effect of organizational size on ERP outcomes. A study conducted by Esteves [9] identified organizational size as a moderator of ERP impact on productivity in

    SMEs. A limited number of studies have focused on ERP system outcomes in SMEs. Esteves [9] conducted a survey to investigate ERP benefits realization in SMEs. Kale [17] investigated performance evaluation of ERP implementation in Indian SMEs. The study employed a survey of 130 SMEs. The ERP performance was studied through a list of 19 ERP benefits. Extensive literature review was carried out for identification of various attributes of ERP outcomes which were grouped into the performance outcomes. Table 1 presents a list of variables selected by author from the literature review.

  3. Research Methodology:

    The purpose of this research is to identify ERP outcomes within the SME context. This research was a cross sectional field study that involved the use of survey methodology to obtain data from small & medium scale industries across a variety of

    1. Work

    Simplification

    2. Data Integration

    3. Administration

    Expenses Reduces

    4. Better Inventory

    Outflow

    5. Increased Work

    Efficiency

    6. Data Transparency

    7. Information Accuracy

    8. Business Process

    Improvements & Increased Capacity

    9. Overall

    Productivity

    10. Substitutability

    11. Data Analysis

    12. Information

    Availability

    13. Data Import /

    Export

    14. Information

    Timeliness

    15. Production Planning

    Improvements

    16. Enhances Quality of Decision

    Making

    17. Data Security

    18. Up-to-date Data

    Base Contents

    19. System Extensions

    / Changes

    20. Improves

    organization wide Communication & Departmental

    Cooperation

    21. Staff

    Requirements Reduction

    22. System Quality

    23. Information Back

    Tracking

    24. User Interface

    Flexibility

    25. Improves Workers Participation in the

    Organization.

    Table 1: List of variables selected from review.

    production environments. A model was developed to include key variables and their relationships in the implementation of ERP system. A questionnaire was developed to collect data from Indian SMEs, for testing these relationships. The survey was implemented using a mixed mode method wherein postal mail procedures were mixed with email delivery.

  4. Scale Development for ERP System Outcomes:

    Design of multi-item scales employed to measure the constructs are very vital to empirical research [11]. Establishing the validity of the scales is dependent first upon establishing that they are reliable measures [13]. One of the major goals of this research study is to create reliable and valid multi item scales for measuring the 25 constructs.

  5. Survey Methodology:

    Invitations to participate in the survey requested responses from implementers of ERP packages who have basically worked for small & medium scale enterprises based in India and have been associated with the implementation process for their respective organization. Questionnaire survey method was selected and used five point multi-items, liker-typescales for each item where 1 meant not important,

    2 meant somewhat important, 3 meant neutral,

    4 meant important and 5 meant most important. The questionnaire is focused on the ERP system outcomes or benefits that clarified from literature review. It identifies the respondents perception of the importance of ERP system outcomes.

  6. Findings and Analysis:

    An analysis is conducted to defect weaknesses in design and instrumentation and to provide proxy data for selection of a probability data. By carrying out the extensive literature review total 25 variables were framed in the research instrument (questionnaire). The main objective of this study is to identify the current ERP scenario in small and medium scale enterprise. Accordingly, to draw meaningful conclusion, sample frame & sample size were decided based on review. Sample frame consist of the all type of small and medium scale enterprises. The questionnaire was sent to 863 organizations &

    219 usable surveys were received making the response rate to be around 25.37%. The respondents came from manufacturing, financial services, healthcare, Insurance, process oriented, unit oriented,

    public service, telecommunication, utility & a variety of other industries.

      1. Reliability of Instrument:

        Reliability is one of the most critical elements in assessing the quality of the construct measures [9], and it is necessary condition for scale validity. A statistically reliable scale provides consistent and stable measures of a construct. There are four methods to measure the reliability of empirical model out of these four, internal consistency method is easy and works effectively in the field studies.

        The internal consistency of a set of measurement variables is to the degree to which items in the set are homogeneous. Internal consistency can be estimated using reliability coefficient such as Cronbachs alpha. With the objective of establishing the reliability of the data collected and that of the study. Cronbachs alpha of the data pertaining to the factors was calculated. Nunnally (1971) suggests that a Cronbachs alpha value larger than 0.7 suggests good internal consistency. The overall Cronbachs alpha for independent variable was found to be 0.964 indicates that the developed model was found to be reliable. Table 2 shows the reliability statistics of output variables, whereas Table 3 shows the reliability for five ERP system outcomes.

        Table 2: Reliability Statistics (output Variables) Reliability Statistics

        Cronbach's Alpha

        Cronbach's Alpha

        Based on Standardized Items

        N of Items

        .964

        .964

        25

        Table 3: Internal Consistency – Reliability for five ERP system outcomes. (Output Factors)

        Sr.No

        Factor Name

        Cronbach

        Alpha

        No. of

        Items

        1

        System Quality

        0.959

        8

        2

        Organizational

        Impact

        0.909

        6

        3

        Information

        Quality

        0.925

        5

        4

        Individual Impact

        0.905

        4

        5

        Workgroup Impact

        0.915

        2

      2. Descriptive Statistics for Variables: The primary data analysis involved the use of descriptive statistical tools such as mean and standard deviation. These measures were utilized to know the data quality. The mean and standard deviation associated with each scale used to measure the ERP system outcomes facilitating ERP system deployment

        are shown in table 4. All the 25 variables showing minimum mean valve of 3.44 & a maximum mean valve of 4.09, which means that five of the mean values are more than 4 and others are nearer to 4. It shows the perception of Indian small & medium ERP firms towards these 25 factors that means these variables were the performance measures of the successful ERP implementation.

        Table 4: Descriptive Statistics of Responses of Performance Measures

        Descriptive Statistics

        N

        Mean

        Std.

        Deviatio n

        Increased Work

        Efficiency

        219

        4.09

        .985

        Enhances Quality of Decision Making

        219

        4.08

        .967

        Data Integration

        219

        4.04

        1.022

        User Interface Flexibility

        219

        4.03

        1.108

        System Extensions /

        Changes

        219

        4.02

        1.045

        System Stability

        219

        3.99

        1.084

        Data Security

        219

        3.99

        1.075

        Substitutability

        219

        3.99

        1.056

        Data Analysis

        219

        3.97

        1.004

        Data Transparency

        219

        3.97

        .943

        Data Import / Export

        219

        3.96

        1.068

        Work Simplification

        219

        3.94

        1.012

        Production Planning

        Improvements

        219

        3.90

        .951

        Administration Expenses

        Reduces

        219

        3.88

        .926

        Business Process

        Improvements & Increased Capacity

        219

        3.85

        .932

        Better Inventory

        Outflow

        219

        3.84

        .837

        Up-to-date Data Base

        Contents

        219

        3.81

        1.014

        Information Back

        Tracking

        219

        3.80

        .984

        Information Accuracy

        219

        3.79

        .882

        Information Timeliness

        219

        3.78

        .958

        Staff Requirements

        Reduction

        219

        3.77

        1.030

        Information Availability

        219

        3.75

        .917

        Overall Productivity

        219

        3.75

        .984

        Improves Organization Wide Communication & Departmental

        Cooperation

        219

        3.50

        .955

        Improves Workers

        Participation In The Organization

        219

        3.44

        .962

        Valid N (listwise)

        219

      3. Factor Analysis:

        An exploratory factor analysis was conducted on the different measures to purify the model. Factor analysis is most frequently used to identify a small number of factors, which may be used to represent relationship among sets of interrelated variables. Factor analysis is frequently used to develop questionnaires. In this study, factor extraction principal components method was used with original 25 dependent variables.

        The first step is to decide which factors you wish to retain in the analysis. The common sense criterion for retaining factrs is that each retains factors must have some sort of face validity or theoretical validity. The SPSS V 18 default is to keep any factor with an Eigen value larger than 1.0. If a factor less than 1.0, it explains less variance than an original variables and usually for only a few of the factors will the Eigen value be larger than 1.0 there are other criteria for selection such as Scree plot or conceptual reasons that may be used. The Scree plot sometimes used to select how many factors to rotate to a final solution. The traditional construct for interpretation is that the Scree should be ignored and that only factors on the steep portion of the graph should be selected and rotated. We have selected 5 output factors (dependent) based on the observation of the Scree plot (Fig 2). Also, the Eigen value of these variables are lower than 0.4.

        After factor extraction and the rotation, loading of the variables in respective factor was noted down and the naming was done. Table 3 shows the reliability of (internal consistency) co- efficient of input factor which ranged from 0.905 to 0.959. Table 5 shows the rotated component matrix.

        Fig. 2 Scree Plot.

        Table 5: Rotated Component Matrix for ERP system outcomes (Dependent Factors).

        Rotated Component Matrixa

        Component

        1

        2

        3

        4

        5

        24-User Interface Flexibility

        .838

        17-Data Security

        .822

        19-System Extensions

        / Changes

        .820

        2-Data Integration

        .802

        11-Data Analysis

        .788

        22-System Stability

        .785

        6-Data Transparency

        .780

        13-Data Import /

        Export

        .768

        4-Better Inventory

        Outflow

        .758

        3-Adminstration

        Expenses Reduces

        .724

        7-Information Accuracy

        18-Up-to-date Data Base Contents

        12-Information Availability

        23-Information Back Tracking

        14-Information Timeliness

        5-Increased Work Efficiency

        16-Enhances Quality Of Decision Making 10-Substitutability

        1-Work Simplification 25-Improves Workers Participation In The Organization

        20-Improves Organization Wide Communication &

        Departmental Cooperation

        .405

        .711

        .693

        .648

        .602

        .806

        .756

        .749

        .672

        .668

        .811

        .791

        .788

        .738

        .885

        .838

        1. Business Process Improvements & Increased Capacity 15-Production Planning Improvements

        2. Overall Productivity 21-Staff Requirements reduction

        Extraction Method: Principal Component Analysis. Rotation Method: Varimax with Kaiser Normalization.

        a. Rotation converged in 6 iterations.

      4. Interpretation of Output from the Factor Analysis of ERP System Outcomes or Factor Naming:

        After factor analysis five factors were extracted, this explained total 77.329% of variances which were named as shown in table 6 as per the variables content within that component.

        Table 6: Interpretation of Output from the Factor Analysis of Performance Measures.

        Categorization of Performance Measures in terms of

        Component

        TVE

        List of CSFs for Indian SMEs

        RCMV

        Component 1:

        53.762

        24-User Interface

        Named as

        Flexibility

        .838

        System

        17-Data Security

        .822

        Quality

        19-System Extensions /

        Changes

        .820

        2-Data Integration

        .802

        11-Data Analysis

        .788

        22-System Stability

        .785

        6-Data Transparency

        .780

        13-Data Import / Export

        .768

        Component 2:

        8.780

        4-Better Inventory

        Named as

        Outflow

        .758

        Organizationa

        3-Adminstration

        l Impact

        Expenses Reduces

        .724

        8-Business Process

        Improvements &

        Increased Capacity

        .711

        15-Production Planning

        Improvements

        .693

        9-Overall Productivity

        .648

        21-Staff Requirements

        reduction

        .602

        Component 3:

        5.517

        7-Information Accuracy

        .806

        Named as

        18-Up-to-date Data

        Information

        Base Contents

        .756

        Quality

        12-Information

        Availability

        .749

        23-Information Back

        Tracking

        .672

        14-Information

        Timeliness

        .668

        Component 4:

        4.901

        5-Increased Work

        Named as

        Efficiency

        .811

        Individual

        16-Enhances Quality Of

        Impact

        Decision Making

        .791

        10-Substitutability

        .788

        1-Work Simplification

        .738

        Component 5:

        4.389

        25-Improves Workers

        Named as

        Participation In The

        Workgroup

        Organization

        .885

        Impact

        20-Improves

        Organization Wide

        Communication &

        Departmental

        .838

        Cooperation

      5. Detailed Item Analysis:

    This method is used to evaluate the assignment of variables to scales as per Nunnally's method (1971). As per this method variable should have high co- relation with the scale in whichthe variable is placed than other scales. As seen in table 7, all the variables have high co-relations with the scales to which they had been assigned relative to all others. Therefore it was concluded that all the variables in this instrument had been correctly assigned to respective scale.

    Table 7: Detail factor analysis.

    Correlations

    OU_SCORE1

    _ System Quality

    OU_SCORE2

    Organizational

    Impact

    OU_SCORE3_

    Information

    Quality

    OU_SCORE4

    _ Individual

    Impact

    OU_SCORE5

    _Workgroup

    Impact

    24_User Interface Flexibility

    .922**

    .596**

    .614**

    .504**

    .468**

    17_Data Security

    .893**

    .570**

    .593**

    .499**

    .441**

    19_System Extensions /

    Changes

    .881**

    .561**

    .569**

    .510**

    .470**

    2_Data Integration

    .861**

    .550**

    .565**

    .473**

    .424**

    11_Data Analysis

    .823**

    .475**

    .538**

    .474**

    .443**

    22_System Stability

    .876**

    .590**

    .628**

    .540**

    .501**

    6_Data Transparency

    .810**

    .468**

    .553**

    .508**

    .360**

    13_Data Import / Export

    .831**

    .563**

    .580**

    .499**

    .430**

    4_Better Inventory Outflow

    .434**

    .776**

    .516**

    .451**

    .347**

    3_Adminstration Expenses

    Reduces

    .539**

    .847**

    .626**

    .557**

    .439**

    8_Business Process Improvements & Increased

    Capacity

    .563**

    .834**

    .594**

    .580**

    .411**

    15_Production Planning

    Improvements

    .578**

    .824**

    .625**

    .575**

    .446**

    9_Overall Productivity

    .595**

    .785**

    .623**

    .525**

    .457**

    21_Staff Requirements

    reduction

    .655**

    .808**

    .683**

    .564**

    .466**

    7_Information Accuracy

    .506**

    .552**

    .852**

    .537**

    .382**

    18_Up-to-date Data Base

    Contents

    .572**

    .613**

    .887**

    .565**

    .497**

    12_Information Availability

    .567**

    .608**

    .869**

    .590**

    .470**

    23_Information Back Tracking

    .553**

    .624**

    .843**

    .584**

    .537**

    14_Information Timeliness

    .530**

    .589**

    .831**

    .608**

    .546**

    5_Increased Work Efficiency

    .495**

    .534**

    .560**

    .897**

    .439**

    16_Enhances Quality Of

    Decision Making

    .557**

    .560**

    .583**

    .898**

    .508**

    10_Substitutability

    .431**

    .482**

    .562**

    .844**

    .397**

    1_Work Simplification

    .459**

    .467**

    .527**

    .800**

    .445**

    25_Improves Workers

    Participation In The Organization

    .416**

    .422**

    .448**

    .443**

    .942**

    20_Improves Organization

    Wide Communication & Departmental Cooperation

    .509**

    .462**

    .548**

    .495**

    .937**

    **. Correlation is significant at the 0.01 level (2-tailed).

  7. Validity:

The validity of a measure refers to the extent to which it measures what is intended to be measured. There are two different types of validity generally considered.

  1. Content Validity: Content validity was subjectively judged by the researchers [30] contents of this instrument was selected based on the extensive literature reviews and discussed with experts and with recent literature regarding the performance measures of ERP system in SME'S. Thus we said that this study have content validity.

  2. Construct Validity: The construct validity of each measure was evaluated by factor analyzing the measurement items of each of the factors. A measure has construct validity if it the theoretical construct that it has design to measure. The factor matrices (Table 8) showed that all the output factors were unifactorial with Eigen values greater than the accepted criteria of

    1. The result of this study indicated good construct validity for the developed scales.

Table 8: Summary of Separate factor matrices for each constructs (output Factors)

No.

Factor

KMO

%

Variance

Eigen

Value

Factor

Extracted

1

Factor 1

0.957

77.760

6.221

01

2

Factor 2

0.898

68.839

4.130

01

3

Factor 3

0.886

76.944

3.847

01

4

Factor 4

0.838

78.076

3.123

01

5

Factor 5

0.500

92.126

1.843

01

  1. Conclusion :

    The study has identified 25 major ERP system outcomes in the SME context and thus contributes to the research on ERP system implementation projects in small & medium-sized enterprises. The main basic contributions of this paper are the definition of new constructs associated with the ERP system outcomes and the development of new multi-item measurement scales for measuring these constructs. The model which

    proposed was evaluated empirically and was found to be of acceptable reliability and validity. By factor analysis, five ERP system outcomes were identified after grouping and they are System Quality, Organizational Impact, Information Quality, Individual Impact and Workgroup Impact which covers total 25 variables contributing 77.329% of total variances.

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